Constitution and By-laws for review

Per the discussion at the last chapter meeting by Chapter president Veralee Milton, here are the revised by-laws and constitution for review

Edward Waters College– American Association of University Professors
Constitution and Bylaws

I. Organization

The name of this organization is “Edward Waters College– American Association of University Professors” (the “Chapter”, or “EWC-AAUP”). It is the union of Edward Waters College (the “College”, or “EWC”) for eligible full-time faculty from all departments, schools, and academic divisions of EWC. EWC-AAUP is a chapter of the American Association of University Professors (AAUP).

II. Purposes

The purpose of the Chapter is to represent and defend the interests of faculty at EWC and to support the policies and goals of the AAUP (AAUP constitution, Article I).

III. Members

Eligibility for membership in the Chapter (Members) shall extend to all full-time faculty at EWC who are also qualified members of the AAUP (AAUP constitution, Article II.1.d). All dues paying Chapter Members may vote in Chapter matters.

IV. Officers

  1. The Chapter’s officers shall be the President, Vice President/Communications Director, Secretary, Treasurer, Chief Steward, and Contract Administrator. All officers must also be members as defined in Article The President shall preside at meetings of the Chapter and the Executive Committee and shall have such other duties as are set forth in this Constitution or are normally associated with the office. The Vice-President shall assist the President in the conduct of the affairs of the Chapter, performing such duties as the President may assign to him or her. The Secretary shall be responsible for maintaining the records of the Chapter. The Treasurer shall oversee the receipt of all moneys and their deposit in the name of the Chapter. The President, Vice President, Secretary, and Treasurer, shall, in that order, be delegates to the national meetings of the AAUP. For the purposes of voting on a resolution or any other business the officers agree to abide by the decision of a majority of the chapter members. No officer has veto power on such a decision.
  2. The Contract Administrator shall advise and assist Members in all matters of dispute resolution pertaining to the Collective Bargaining Agreement (CBA) between the Chapter and the College. To aid in this role, the Contract Administrator shall train, support, and consult with Stewards to process grievances on behalf of Members, including filing paperwork, counseling Members, and facilitating any activity relating to grievance cases.
  3. Exclusive of the Contract Administrator and Chief Steward, all officers shall be elected from the Members. The elected officers shall appoint the Contract Administrator. The elected Stewards shall elect the Chief Steward (Article VI.B).
  4. Any dues paying member, including sitting officers, may run for any office. Exclusive of the Contract Administrator, sitting officers may only hold one elected office at a time. The Contract Administrator may also hold an elected
  5. The normal term of office shall be two years, except for the Chief Steward. The President, Treasurer, and Communications Director, will be elected in odd numbered years and the Vice President and Secretary will be elected in even numbered years. The Chief Steward shall be elected pursuant to Article VI.D(1). to a one-year term ending September 15 every year. Except for the Chief Steward, Officers may serve no more than two consecutive full terms in any single position. The Chief Steward may serve no more than three consecutive full terms in office. The Contract Administrator will serve a two year term.
  6. When an officer has resigned or is disqualified, the office shall be filled by a special election of the Chapter (Article VIII.C), which shall be held as promptly as is feasible. The Executive Committee (Article VI.A) is empowered to fill vacancies in any elected office until a special election is held. The person so elected shall hold office for the remainder of the

V. Dues

The Chapter Membership shall establish Chapter dues. Chapter dues will be established by a secret ballot vote conducted among voting Members. The vote may be conducted either by mail ballot or, after reasonable notice, at a regular or special membership meeting (Article VII.A-B). Chapter members must pay current AAUP dues, any mandatory conference dues, and chapter dues as applicable.

VI. Committees

A. Nominations and Election

The Nominations and Election committee shall consist of a Chair, one member of the Executive Committee, and one additional member, elected each year at the spring membership meeting. The Vice President (or Secretary) will serve as Chair of the Nominations and Elections committee.  No member of the Nominations and Election committee may be a nominee or candidate for election to a position on the Executive Committee in the year the individual is serving on the nominating committee. The Nomination and Election committee shall be responsible for soliciting nominations for all elected positions and overseeing the election process. See Article VIII below, Elections and Vacancies.

B. Executive

The Executive Committee shall consist of the elected officers of the Chapter, the Contract Administrator, the Chief Steward, and the immediate past President. The majority of the Executive committee shall constitute a quorum for conduct of business of the Executive committee. The Executive Committee is empowered to conduct the business of the Chapter between Chapter meetings. The executive committee shall assume responsibility for the Chapter’s continuing effective presence at the institution, keeping all positions on the executive committee filled as vacancies occur.

C. Membership and Organizing

The Membership committee shall regularly recruit new members and encourage the maintenance of membership. Working with the Treasurer, Vice President, and other applicable officers, the committee shall promote the establishment of a dues deduction plan and other appropriate plans to encourage membership recruitment and maintenance.

D. Stewards Council

The Stewards Council is the primary membership and organizing body of the Chapter, and shall consist of stewards representing members in each of SFCC’s academic units.

  1. Election of Stewards. Members of the Chapter in each department will elect from among themselves one steward for every fifteen (15) bargaining unit faculty or fraction thereof. No school may have more than three stewards from the same Department. Each school shall have at least one steward, unless that school has no members.
    1. Other than the initial election, stewards shall be elected by secret ballot each August. The term of office shall be one (1) year.
      • Departments are currently defined as: Communications, Math and Sciences, General Studies, Criminal Justice, Business, Education, the library.
    2. Stewards shall elect from among themselves a Chief Steward who will also serve on the Executive Committee. The Chief Steward shall be elected by secret ballot from among the stewards at the first Stewards Council meeting of the fall semester.
    3. In the event of a vacancy, the Chief Steward shall appoint a member to serve as interim steward for the remainder of their term.

E. Other Committees

The Executive committee may create additional committees as necessary to promote the welfare of the Chapter.

VII. Meetings

A. Regular Meetings

The Chapter shall hold regular meetings monthly during the academic year

  1. Special Meetings

The President or a majority of the Executive committee may call special meetings of the Chapter. The Secretary shall provide written notice of special meetings at least five days in advance of the meeting date. The President shall call special meetings of the chapter within seven days of being so directed by the Executive committee or by a petition signed by ten percent of the members.

C. Quorum

The quorum required for the transaction of business at all meetings of the Chapter shall consist of 20 percent of the members or 10 members, whichever is fewer.

VIII. Elections and Vacancies

A. Nominations

  1. The Nominations and Election committee shall be responsible for conducting and overseeing the nomination and election process. Approximately four months prior to the regular end of term for any elected position, the Nomination and Election committee shall call for nominations from the Chapter membership.
  2. If there is only one nominee for a given office, that person shall be elected by acclamation.
  3. Nominations shall be due to the Chair of the nominations committee 10 business days prior to the fall regular meeting (see VII. A.). The Nomination and Election committee shall distribute the names of the candidates no later than one week prior to the election.

B. Voting Procedures

  1. Eligibility. Members in good standing pursuant to Article III (Membership) shall be eligible to vote. The nomination and election committee shall generate a list of eligible voters.
  2. Notice. Notice of the election shall be sent to all members by e-mail along with the notice of the fall regular meeting no later than 30 days prior to the meeting. In the event of a special election, notice will be sent to all members by e-mail along with notice of the special meeting.
  3. Voting. Voting shall be by secret ballot and will take place at the fall regular meeting. Ballots will be counted immediately following the voting.
  4. The Vice President (or Secretary) and the Nominating and Election committee member who is not a part of the Executive Committee shall count the ballots in the presence of any members who wish to observe. The Vice President and Nominating committee member shall present the results immediately following the tally. The final results will be communicated to members over e-mail.
  5. For each elected position, the candidate receiving a majority of votes cast shall be declared the winner. In the event that no candidate obtains a majority, a run-off election shall be held; the candidates who finish first and second will participate in the run-off election. In the event of a tie in a run-off election, an additional run-off election shall be held. The incumbent officer will continue to serve until a replacement officer is duly elected.

C. Special Elections

When a new elected office is created via change of the Chapter bylaws or a current officer resigns, is disqualified, or is recalled, the Chapter may call a special election to be held at a special meeting to fill the new position, using procedures in Article VIII. A-B.

D. Term of Office

  1. Officers elected during the fall semester will begin their term of office on November 1 of that year and those elected during the spring semester will begin on March 1 of that year. Incumbent officers shall train newly elected members of the Executive committee from latter’s date of election until they take office. During this period, newly elected Executive committee members shall attend Executive committee meetings as non-voting ex-officio

E. Recall

All elected positions are subject to recall.

  1. A two-thirds (2/3) vote by the members attending a regular or special meeting, or a petition signed by thirty (30) percent of the Members shall cause a recall election to be conducted within one (1)
  2. In a recall election, upon a two-thirds (2/3) vote of the Members casting ballots in favor of recall, the officer shall be recalled and relieved of all This vote shall be held as stipulated in Article VIII. A-C.

F. Vacancies

  1. When the holder of an elected position has resigned, is disqualified, or is recalled, the position shall be filled by a special election following procedures outlined in Article VIII A-C
  2. The Executive Committee is empowered to fill vacancies in any elected office until a special election is held. The person so elected shall hold office for the remainder of the unexpired term. Should circumstances arise when there is but one remaining Executive committee member, an Executive committee shall be recruited from the membership and confirmed at the next regular Chapter meeting.

IX. Contract Negotiations

  1. The Executive Committee shall appoint a negotiating team, which shall seek to determine the professional preferences of Members and formulate draft bargaining proposals for approval by the Executive Committee. The Negotiating Team shall negotiate contracts with representatives of the College. The Executive Committee shall continue to provide guidance to the Negotiating team throughout the negotiation process. Only the Negotiating Team is authorized to participate in contract negotiations on behalf of the Chapter. During negotiations, the Negotiating Team will transmit all tentatively agreed upon contract language to the Executive Committee. The Executive Committee shall submit to the Members the whole, tentatively negotiated contract for ratification.

B. Contract Ratification

  1. A tentative Collective Bargaining Agreement (CBA) may be ratified by the Members either at a Regular or Special meeting (Article VII). The Executive Committee will choose which of these means will be used.
  2. The Executive Committee shall distribute copies (either electronic or paper) of the tentative CBA to the Members to whom it applies at least one week before the meeting occurs and shall also make the tentative CBA available on the chapter’s web site. The Executive Committee will provide a paper copy to any Member upon
  3. The tentative CBA will be ratified if and only if a majority of the Members casting a ballot vote in favor of
  4. Procedures for the ratification meeting:
    1. The Executive Committee will announce the meeting and its purpose to all the Members to whom it applies at least one week before the meeting,
    2. A secret ballot shall be used for the ratification vote, and
    3. The meeting may extend over more than one day, or over more than one meeting session on a single day, or
  5. When unusual circumstances require a quick response of Members, the Executive Committee will call a meeting for ratification but is not obligated to adhere to the time constraints that would otherwise
  6. Members to whom the CBA applies must approve any major modifications to a CBA that may occur in the interim period between contract
  7. The Chapter shall comply with all rules and regulations of the New Mexico State Public Employee Labor Relations Board that are applicable to contract ratification and resolution of contract

X. Dissolution

Upon dissolution of the Chapter, its assets shall be distributed to the national AAUP.

XI. Amendments

These bylaws may be amended by the majority vote of the members, provided that a notice setting forth the proposed amendment or amendments, an explanation thereof, and known objections thereto, shall have been sent to each member at least seven days prior to the vote. Any Member of the Chapter may initiate an amendment.

XII. Rules of Order

Roberts Rules of Order Revised, 11th edition, shall be the authority for this Chapter in matters of procedure not specified above.

 

Advertisements

6,212 days and counting since the EWC administration sat down to negotiate a new contract. Today is the first scheduled meeting. These 6212 days are without a faculty pay raise but with administration pay increases of 15%!

Days counting poster

Bargaining Initiated​ and Meeting

We are having our next AAUP Meeting on 2/12/2018 at 11:00 AM sharp in Hatcher-Stewart, Room 206. 

The following letter was sent on Friday Feb 2nd two ways: Via email to President Glover and copied to Dr. Grant and Ms. Lockett and by certified mail signature required directly to the Dr Glover:

Dear President Nathaniel Glover: 

This e-mail is to notify you of Edward Waters College’s AAUP Chapter’s (“the union”) intent to re-negotiate the Collective Bargaining Agreement, which concluded on March 2001, but which remains in full force and effect.

The union would also like to take this opportunity to request the pertinent information that is necessary and relevant to re-negotiate the collective bargaining agreement. Please see the information request attached to this e-mail.  We are requesting this information by March 2, 2018. We would be happy to clarify or explain further the information request at the preliminary meeting.

We look forward to meeting your team, and working with them toward an agreement. The dates we would like you to consider for an initial bargaining session are: Friday February 9th at 2pm or Monday February 12th at 2pm. We suggest the venue to be held in the 3rd floor Conference Room. Please inform us who will be serving on your negotiations team and the availability. For your information, our team will consist of Dr. Milton, Dr. Wider-Lewis, Mr. Henrich, Dr. Okafor, Dr. Tannous and Dr. Ehrlich with Dr. Milton and Dr. Wider-Lewis serving as lead negotiator(s).

Please let us know which of the above-listed dates will work for your team. If you have any questions, I can be reached at, v.milton@ewc.edu or via phone at (904)742-6612.

You will also be receiving a paper copy of this request to bargain via certified mail.

 

Respectfully,

 

Veralee Deloris Milton

Felicia Wider-Lewis

 

Dr. Veralee Deloris Milton, AAUP Chapter president and Co-lead Bargainer

Dr. Felicia Wider-Lewis, Faculty Senate President, Co-Lead Bargainer.

Dr. Benjamin Okafor, Ex-Officio Senate President

Meeting Minutes Oct 9, 2017

Minutes: AAUP Meeting

 

Members present:

  1. Veralee Milton
  2. Dan Henrich
  3. Esmin Shakespeare
  4. Feclicia Wider-Lewis
  5. E. Derban
  6. Kareem Tannous
  7. Anita Mandal
  8. Christian Bowers
  9. Noor Islam
  10. Patrice McDaniel
  11. Robert Tedeschi
  12. Seong Yoon
  13. Benjamin Okafor
  14. Archie Gallon
  15. Vicki Landrum
  16. Kenneth Davis
  17. Damaris M’mworia
  18. Petero Kwizera

 

 

 

Date: 10/9/17

 

12:06 p.m. The meeting was called to order by Dr. Milton.

 

Prayer by Dr. Okafor

 

Discussion:

 

  1. Milton read minutes from previous meeting (1/30/17)
  2. Discussion of Moodle website
  3. Minutes adopted from 1/30/17 meeting
  4. Minutes will be placed on website

 

Announcements/Old Business:

  1. Reading of the 4/28 minutes by K. Tannous
  2. Motion to adopt by R. Tedeschi; Seconded by A.E. Derban
  3. Landrum added information to minutes: students should be recommended by faculty for research opportunities; old minutes adopted
  4. Midterms are still being conducted during course times instead of a blocked schedule similar to the final exam schedule.
  5. Shakespeare—financial report reconciled; payment made deposit made; all accounts transitioned over to current AAUP committee

E.S. only receives information about new members once payment has been posted

  1. Johnson will be made aware of procedure

Guidelines for AAUP payment withdrawal can be found on AAUP website

E.S. will send financial report to K. Tannous

New Business

  1. Motion made by A.E. Derban to have minutes read by committee members prior to meeting. Minutes will be sent electronically and made available on AAUP (EWC) and Moodle sites; Seconded by A. Mandal; motion passed
  2. Mandal attended AAUP conference. Shared with committee that AAUP will send two representatives for free—more information pending
  3. Henrich shared call for AAUP national/division nominations—more information pending
  4. Milton shared 2001 CBA was reviewed in 2014 and submitted to administration. No action was taken by administration.

Suggestion: Review 2014 CBA; make necessary changes; share completion with administration and labor union; members sign up for policies and CBA review committees to review each document; Geraldine Lockett (HR director) has been made aware documents will be submitted and she will ensure that administration will follow through with proper procedures on their end so that all stakeholders are clear about their positions.

  1. Wider-Lewis made motion that CBA changes are completed by the committee before December 1st (November 13th) in order to submit to administration and labor union representative by December 1st. A letter of explanation will be sent to administration to ensure that inclusion of labor rep is not an indication of pending litigation but transparency. Administrators will be requested to respond in writing thirty days from the submission of CBA.
  2. Closing prayer V. Milton
  3. Next meeting: 11/13 12:00pm
  4. Motion to close by V. Landrum, seconded by F. Wider-Lewis
  5. Meeting adjourned: 12:58pm

 

 

Chapter Meeting January 17th

Dear Edward Waters College Faculty,

Welcome back to another exciting year!  I pray that your Christmas was great and that this New Year will be the best ever!

We are preparing to complete the Collective Bargaining Agreement (CBA) revisions so that we can have a current document for the college and faculty to be governed by.

Attached you will find some of the information to become a member if you are not a member now. YOU MUST BE A PAYING MEMBER TO VOTE. PAYROLL DEDUCTION FOR ATTACHED

We have planned a meeting for next Wednesday, January 17, at 1:30 p.m., in Hatcher-Stewart room 208, to vote on the CBA and then forward it to the administration.  Please look over the CBA on MOODLE or the copy that Dr. Wider- Lewis & Dr. Kareem Tannous sent out earlier this school year.

I look forward to working with each of you this year and in the years to come.

We are stronger when we stand united!

 

Respectfully yours,

Veralee Deloris Milton

Dr. Veralee Milton, President of the EWC Chapter of AAUP

The EWC /AAUP is a fellowship of EWC Faculty and a chapter of the national American Association of University Professors. Any member of EWC Faculty may join our chapter filling out the form and directing Payroll to deduct your monthly dues of only $16.00.

 

Why Join Your Local Chapter?

  1. Your local chapter represents you in negotiating for the updated version of the Collective Bargaining Agreement. In numbers Faculty have strength and the more members the more effective the negotiating process.
  2. Your local chapter officers represent your concerns/complaints to administration. The local chapter is a line of communication between you, your supervisor and the administration.

 

Although it’s impossible to convey the volume, the breadth, and the importance of the work done by the national office, here are some of the highlights of national offices work that your dues payments support.

 

Every member of the AAUP receives Academe, the magazine of the AAUP, which publishes the salary survey and contains higher education news articles, opinion pieces, book reviews, and feature articles. In addition to Academe, the AAUP publishes statements on current issues on their website.

EWC Chapter of the American Association of University Professors

Faculty Senate Bylaws for Review

BYLAWS OF THE EDWARD WATERS COLLEGE FACULTY SENATE

ARTICLE I: NAME

The name of this constituent Senate shall be the Faculty Senate of Edward Waters College

ARTICLE II: PURPOSE

Section 1: The purpose of the Faculty Senate shall be to exercise jurisdiction over:

  1. Faculty appointment
  2. Retention and development
  3. Academic program, organization, and standards
  4. Academic services and continuing education
  5. Faculty advancement
  6. Other such matters as pertain directly to the College’s instruction and service program

 

Section 2: In addition to carrying out the foregoing responsibilities, the Faculty Senate shall cooperate in the overall governance of the College as established by the EWC Bylaws.

ARTICLE III: MEMBERSHIP

Section 1: The membership of the Faculty Senate shall consist of all persons holding regular Faculty appointments and participating in the instruction of service programs of the College, all non-supervisory Library Faculty and Teaching Athletic Coaches.

 

Section 2: The President of the College shall be a non-voting ex-officio member of the Faculty Senate.

 

Section 3: Non-voting members will include Department Chairs, Directors related to academic programs, Athletic Director, and Supervising Librarian.

 

Section 4: No member of the Faculty Senate shall be a member of any other constituent Senate.

 

Section 5: The Faculty Senate shall be the judge of its membership where questions of eligibility arise, except as provided by the EWC Bylaws.

ARTICLE IV: OFFICERS

Section 1: Faculty Senate officers shall consist of the President, the Vice-President, the Secretary, the Representative of the Official College Board, and the Parliamentarian, to be elected of terms of two (2) years. Any voting member of the Senate shall be eligible to serve as an officer. Officers shall perform the duties prescribed herein and the Faculty Senate Bylaws.

 

Section 2: The Faculty Senate President shall act as presiding officer of the Faculty Senate. The President’s principle duties as presiding officer are specified in the Faculty Senate Bylaws.

 

Section 3: Faculty Senate President Duties

In addition to the duties prescribed by the Senate Bylaws, the President shall:

  1. Represent the Faculty Senate at meetings, conferences, and other occasions except herein provided
  2. Provide leadership for Faculty Senate activities
  3. Keep the membership advised concerning needs, programs, and accomplishments of the Faculty Senate
  4. Coordinate the work of the Faculty Senate
  5. Guide as an ex-officio non-voting member of all Faculty Senate committees
  6. Appoint such committees as the Faculty Senate deemed necessary to conduct business
  7. Serve as a, or appoint a delegate to other College governance bodies

 

Section 4: Faculty Senate Vice-President Role

The Faculty Senate Vice-President shall assume the duties of the Faculty Senate President in the President’s absence. In the event of a vacancy in the Office of the Faculty Senate President, the Senate Vice-President shall succeed to the Presidency for the duration of the unexpired term.

 

Section 5: Faculty Senate Vice-President Duties

The Faculty Vice-President shall:

  1. Assist the Faculty Senate President in coordinating Faculty Senate work
  2. Receive motions, resolutions, and proposals from the Faculty Senate members and place such matters on a legislative calendar in the order received, in collaboration with the Faculty Senate Secretary
  3. Serve as a, or appoint a delegate to other College governance bodies as specified in the EWC Bylaws
  4. Serve as chairperson of the Faculty Senate Executive Committee

 

Section 6: Faculty Senate Secretary Role

The Faculty Senate Secretary shall keep the record of the Faculty Senate proceedings and shall make a report of each Faculty Senate meeting. The records and minutes shall be filed in the Faculty Senate office or electronic systems and shall be available to all members upon request.

 

Section 7: Faculty Senate Secretary Duties

The Faculty Senate Secretary shall:

  1. Conduct the Faculty Senate general correspondence
  2. Notify members of meeting time and place
  3. Make the physical arrangement for Faculty Senate general meetings
  4. Maintain the records of the Faculty Senate, its officers, committees, and members in coordinating their work
  5. Notify officers, committee members, and delegates of their election
  6. In the absence of the Faculty Senate President and Faculty Senate Vice-President, call the meeting to order and preside until the election of a Faculty Senate President pro tem
  7. Serve as vice-chairperson of the Faculty Senate Executive Committee

 

Section 8: Installation of Officers

Officers shall be installed at the first meeting of the Fall semester. Terms shall begin immediately upon installation and shall terminate when successors are installed.

 

Section 9: Vacancy of the Faculty Senate Vice-President and Faculty Senate Secretary

In the event of a vacancy in the Faculty Senate Vice-President and/or Faculty Senate Secretary, a special election shall be conducted within thirty (30) days of the occurrence of the vacancy.

 

Section 10: Term of Office

No office may hold more than one elected office at a time or be elected to a second consecutive term in the same office. An officer who has served more than a term is considered to have served a full term in that office. A term is two (2) years, whereas any partial term is considered a full term of office.

 

Section 11: Officer Recall

Failure to execute faithfully the duties of the office constitutes cause for an Officer’s removal. On receipt of a petition for recall of an officer for cause, must be one-half of the voting members of the Faculty Senate. As a result, Nominations and Elections Committee shall schedule the recall election. Removal from office shall require two-thirds majority, representing the one-half of voting members present at the Faculty Senate meeting.

 

Section 12: Constituent Faculty Senate Committee

No officer shall serve as an elected delegate or elected member of any Constituent Senate Committee.

ARTICLE V: CONDUCT OF BUSINESS

Section 1: Direct Rule

The Faculty Senate shall practice direct rule in accordance with Robert’s Rule of Order.

 

Section 2: Faculty Senate Regular Meeting

Immediately after the College Faculty Institute, the Faculty Senate regular meetings shall be held once a month during academic terms. At that time, the Faculty Senate officers will present the calendar monthly meetings for the remainder of the year.

 

Section 3: Annual Faculty Senate Meeting

The meeting in April shall be known as the Annual Faculty Senate Meeting and shall be held for the purpose of electing new committee members and delegates, and for any other business, which may arise.

 

Section 4: Special Meeting

Special meetings may be called on the petition of any ten members or under emergency conditions by the Faculty Senate President.

 

Section 5: Written Notice of All Meetings

The Faculty Senate Secretary shall give members seven (7) days written notice of all Faculty Senate Meetings, except in the case of a special meeting called by the Faculty Senate President. Only twenty-four hours written notice shall be required for any special meetings. Notice of meetings shall indicate the full agenda to be considered.

 

Section 6: Agenda of the Regular Faculty Senate Meetings

The agenda of the regular Faculty Senate meetings shall obtain seven orders of business:

  1. Approval of the previous Faculty Senate meeting minutes should be debated and the debate shall be limited to five (5) minutes
  2. Announcements should be read by the Faculty Senate Secretary. Announcements shall be confined to matters the Faculty Senate President determines to be of importance to the general membership
  3. Standing Committees shall report in alphabetical order. The written report shall be made by the chairperson or a designee and shall be limited to five (5) minutes
  4. Special Committees shall report in alphabetical order. The written report shall be made by the chairperson or a designee and shall be limited to five (5) minutes
  5. Special Reports shall be made in alphabetical order. The written report shall bey made by the chairperson or a designee and shall be limited to ten (10) minutes. During the question period, the Faculty Senate may hear the report of officers, delegates, and College officials, at the discretion of the Faculty Senate President
  6. Question Period is limited to ten (10) minutes. During the question period, any Faculty Senate member may question any member of the College community, concerning the conduct of that person’s assigned duties and responsibilities, as they affect the Faculty Senate members’ concerns. The Faculty Senate Secretary shall address questions in writing to persons to reply and shall amend all written responses to the meeting minutes, as responses are received
  7. Legislative Calendar – Prior to the Faculty Senate Secretary’s reading of the calendar to the Faculty Senate members, the chair shall ask for motions to move any item to the top of the calendar. The total time available for such motions shall be five (5) minutes. As an item is ready, the Faculty Senate may remove it from the calendar for any reason, including immediate action by the body or referral to a committee. Debate on all motions to remove items from the calendar shall be limited to ten (10) minutes. If debate on a motion to remove an item is interrupted by adjournment, that item shall be the first on the calendar of the next regular Faculty Senate meeting, when the debate shall continue. Items read but not removed shall be placed at the end of the calendar. Any item not removed within four regular Faculty Senate meetings shall be dropped from the calendar.

 

 

Section 7: Period of Deliberation

Faculty Senate voting members may extend the period of deliberation and debate by the majority of voting members.

 

Section 8: Faculty Senate Quorum

The greater between one-third of total voting Faculty Senate or twenty-two (22) voting members of the Faculty Senate shall constitute a quorum for all Faculty Senate meetings, except that during the summer term, a quorum for all Faculty Senate meetings shall be twenty-five percent (25%) of the total Faculty Senate. A majority of Faculty Senate committee members shall constitute a quorum for all Faculty Senate Committee meetings. However, standing committees may determine their own quorums, subject to the approval of the Faculty Senate Executive Committee.

 

Section 9: Summer term Quorum

During the summer term, if a quorum cannot be achieved, the Faculty Senate may act as a committee of the whole. Whichever Faculty Senate members attend a Faculty Senate meeting shall comprise a quorum. The purpose of this provision is to permit the Faculty Senate to carry on routine business. Under this provision, the Faculty Senate President shall not permit the introduction of legislative calendar items other than routine business. At the beginning of the Fall term, the Faculty Senate President shall present a written report of all actions taken under this provision. A majority of the voting members at that or the next regular Faculty Senate meeting may reopen for discussion any action taken by the Faculty Senate during the Summer term under the provisions of this action.

 

Section 10: Proxy Votes

Proxy votes shall be permitted in each and every area of the Faculty Senate business at the time of the vote.

 

Section 11: External Elected Representative

External elected representative to the Faculty Senate may attend committees, may attend Faculty Senate meetings, and may participate in debate on motions relating to their respective committee responsibilities.

 

Section 12: Robert’s Rules of Order Newly Revised

The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall be parliamentary authority for the Faculty Senate when applicable and when not inconsistent with these bylaws or any special rules of order the Faculty Senate may adopt.

ARTICLE VI: COMMITTEES

Section 1: Standing Committees of the Faculty Senate

The Standing Committees of the Faculty Senate shall be listed in the Faculty Senate Bylaws. Standing committees other than those specified in the Faculty Senate Bylaws may be added, deleted, or altered through amendment to the EWC Bylaws or Faculty Senate Bylaws.

Standing Committees shall each contain no more than twelve members. All Faculty Senate members may vote for all standing committee vacancies. In addition to the Vice-President of Academic Affairs (VPAA)/Chief Academic Officer (CAO) or a designee, who shall be an ex-officio non-voting member of Faculty Senate standing committees.

All standing committees shall initiate proposals and actions concerning their areas of responsibility whenever they feel that such proposals and actions are needed an appropriate. No standing committee of the Faculty Senate shall assume responsibility beyond those designed in the Responsibility paragraphs, or be reconstituted on an ad hoc basis, without prior approval from the Faculty Senate Executive Committee.

 

Section 2: All standing committee terms shall be for two (2) years, unless otherwise provided for by the EWC Bylaws or the Faculty Senate Bylaws. The Faculty Senate may approve one-year terms if necessary to establish and/or maintain a pattern of staggered membership for committees requiring a two-year term; or one or two-year staggered terms for committees requiring three-year membership terms. Terms of membership for all committees except the Faculty Senate Nominations and Elections Committee shall begin and end on the date of the January Faculty Senate meeting. The At-Large member who is in the second year of his/her term shall serve as Chairperson of the Faculty Senate Nominations and Elections Committee.

No Faculty Senate member may serve on more than two (2) standing committees (excluding the Faculty Senate Executive Committee) at one time or as a chairperson or vice-chairperson of more than one standing committee at one time. A Faculty Senate member may serve no more than two (2) consecutive terms on any one standing committee. In determining eligibility for re-election, a member elected to fill an incomplete term shall be established to have the entire term.

 

Section 3: Election of Chairperson and Vice-Chairperson

With the exception of the Faculty Senate Nominations and Elections Committee and the Faculty Senate Executive Committee, each committee shall elect a chairperson, vice-chairperson, and secretary from among its Faculty Senate members.

 

Section 4: Committee Meeting Dates

With the exception of the Faculty Senate Promotion and Tenure Committee and the Faculty Senate Nominations and Elections Committee, all standing committees shall meet at least once per calendar month during the academic year, if there are matters to be considered. Notice of all regularly scheduled meetings shall be communicated to the Faculty Senate Secretary at the beginning of each academic term. The Faculty Senate Secretary shall notify the Faculty Senate membership of the committee meeting calendar in the term. Standing committees may schedule additional meetings by notifying the Faculty Senate Secretary at least three (3) days in advance. The Faculty Senate Secretary shall post notices of such meetings the Faculty Senate office and the college’s learning management system.

The Faculty Senate Promotion and Tenure Committee and the Faculty Senate Nominations and Elections Committee shall meet as they deem necessary but at least once per term. Except in unusual circumstances, notices of meetings shall be communicated to the Faculty Senate Secretary at least ten (10) days in advance. The Faculty Senate Secretary shall post notice of meeting in the Faculty Senate office or the college’s learning management system.

 

Section 5: Formation of Subcommittees

All standing committees may form subcommittees. Any subcommittee except those reporting to the Faculty Senate Promotion and Tenure Committee may include non-committee members from the Faculty Senate. Subcommittees shall have at least one member from the parent committee and this member shall be the chairperson. Minutes of the subcommittee’s activities and recommendations are to be reported to the parent standing committee as a whole for action and for inclusion in the parent standing committee as whole and for inclusion in the parent standing committee’s report to the Faculty Senate.

 

Section 6: Minutes of the Standing Committee Meeting

The minutes of each standing committee shall be placed in the Faculty Senate office within five (5) working days after the meeting. Minutes shall include:

  1. Items submitted for the standing committee’s consideration
  2. Items consider by the standing committee
  3. A count of the standing committee’s final vote on each item
  4. Names of committee members and those who voted

 

Section 7: Standing Committee’s Report to Faculty Senate

The standing committee’s written report at each Faculty Senate meeting shall include a summary of deliberations on each action item.

 

Section 8: Execution of Duties as a Standing Committee Member

Standing committee members who fail to execute faithfully the duties to their position may be removed by the consensus of the committee. A vacancy in any committee position of less than one year’s time shall be filled promptly by appointment by the Faculty Senate President, in consultation with the Faculty Senate Nominations and Elections Committee. Vacancies of one year or more shall be filled by appointment, as described above, and subsequently filled at the next regularly scheduled spring election.

 

Section 9: Promotion and Tenure Committee’s Report to the Faculty Senate

In view of the Faculty Senate Promotion and Tenure Committee special responsibilities, the reporting requirements of this committee shall be as follows:

The minutes of meetings at which promotion and tenure cases are discussed shall include:

  1. Meeting date
  2. Names of voting committee members present
  3. Names of any other non-voting persons
  4. Description of any evidence considered other than that in the candidate’s dossier
  5. The committee’s voting members recommendation on each candidate
  6. A rationale by voting members for each negative recommendation

By April 15, or as soon thereafter as possible, these minutes shall be placed for safekeeping in the office of the Academic Vice-President where any candidate receiving a negative recommendation for promotion and/or tenure by the College President or his delegate may inspect all minutes for the current year and for the two (2) previous years.

During the committee reporting period at Faculty Senate meetings, the Faculty Senate Promotion and Tenure Committee shall not report any information regarding its deliberations on individual candidates for promotion and/or tenure. However, the committee shall report any interpretations of enacting policy it makes regarding existing promotion and/or tenure guidelines and any precedents it may establish.

 

Section 10: The Faculty Senate Standing Committees

  1. Curriculum Committee (Section 11)
  2. Academic Standards Committee (Section 12)
  3. Faculty Development Committee (Section 13)
  4. Policy and Welfare Committee (Section 14)
  5. Promotion and Tenure Committee (Section 15)
  6. Retention and Graduation Committee (Section 16)
  7. Institutional Review Board (Section 17)
  8. Faculty Senate Executive Committee (Section 18)
  9. Nominations and Elections Committee* (Section 19)
  10. Special Faculty Senate Committee* (Section 20)

*As Needed

 

Section 11:

  1. Name: Curriculum Committee
  2. Career
  3. Textbook
  4. Honors/Awards
  5. Academic Honors
  6. Curriculum
  7. Library
  8. Membership

Two (2) members from the Student Government Association and ten (10) voting members from the Faculty Senate, whom one member from each of EWC’s academic departments (General Education, Music, Math & Science, Communications, Business Administration, Education, Social Sciences, Criminal Justice, Library) and (1) shall be elected at large.

  1. Responsibilities

The Curriculum Committee shall review and recommend policies regarding degree requirements, academic programs and priorities, program evaluation, organization of academic units and major changes in the EWC Curriculum.

 

 

Section 12:

  1. Name: Academic Standards Committee
  2. Membership

A minimum of eight (8) voting members from the Faculty Senate at large

  1. Responsibilities

The Academic Standards Committee shall review and recommend regulations concerning admissions and re-admission of students to the College, suspension of students, academic loads, withdrawal from courses and from the College, award of credit, award of academic honors and maintenance of academic integrity.

 

Section 13:

  1. Name: Faculty Development Committee
  2. Membership

A minimum of seven (7) members from the Faculty Senate at large

  1. Responsibilities

Faculty Development Committee shall coordinate the dissemination of information concerning Faculty development opportunities. The Faculty Development Committee also shall devise strategies and programs enabling Faculty to pursue mid-career adjustments in either professional areas or field of interest, as will beneficial to the overall program at EWC. International travel, research opportunities, and other Faculty strengthening activities will be publicized and fostered by this Committee

 

Section 14:

  1. Name: Faculty Policy and Welfare Committee
  2. Membership

A minimum of seven (7) members from Faculty Senate at large and the immediate past President of the Senate

  1. Responsibilities

The Faculty Policy and Welfare Committee shall review and recommend policies regarding evaluation, promotion, tenure, professional development, release time, ethics, affirmative action, teaching methods, honorary degrees, and such other matters that customarily concern the faculty

 

Section 15:

  1. Name: Promotion and Tenure Committee
  2. Membership

Eight (8) plus one (1) full-time Faculty or one (1) Faculty member per academic department, excluding department chairpersons (General Education, Music, Math & Science, Communications, Business Administration, Education, Social Sciences, Criminal Justice, Library) who do not have line authority over promotion and/or tenure decisions from the Faculty Senate. One shall be elected from the tenured associate and full professors in each of the academic departments and the remainder shall be elected at-large from the tenured associate and full professors of the Faculty Senate. No candidate being considered by the Promotion and Tenure Committee for promotion may serve on the committee

  1. Responsibilities

The Promotion and Tenure Committee shall review all nominations for Faculty promotion and tenure which have been present to the VPAA/CAO of the College. The committee shall submit its recommendations in all cases to the VPAA/CAO of the College

 

Section 16:

  1. Name: Retention and Graduation Committee
  2. Membership

A minimum of seven (7) Faculty Senate voting members at large

  1. Responsibilities

The Retention and Graduation Committee assists in the development and implementation of plans, strategies, programs, and activities that support, facilitate, and otherwise optimize the retention, matriculation, and graduation of students at EWC. The committee will develop retention plans that will engage in regular communication and consultation with the students and administration on matters of mutual interest and concern

 

Section 17:

  1. Institutional Review Board
  2. Membership

A minimum of seven (7) Faculty Senate voting members at large

  1. Responsibilities

The Institutional Review Board responsibilities are to ensure that human and animal subjects used in research are protected. The IRB is responsible for reviewing and approving all research with human and animal subjects conducted by Faculty, Staff, and Students of EWC, when performed as part of their work study at EWC. The IRB reviews proposed studies to ensure that the dignity, rights, privacy, safety, and welfare of all actual and potential research participants are protected; provides reassurances to others that appropriate research activity is being carried out; and examines the method in which informed consent is to be sought

 

Section 18:

  1. Faculty Senate Executive Committee
  2. Membership

The Faculty Senate President, Faculty Senate Vice-President (chairperson), the Faculty Senate Secretary (vice-chairperson), and the immediate past Faculty Senate President

  1. Responsibilities

The Faculty Senate Executive Committee shall review and recommend to the Faculty Senate all questions concerning membership in the Faculty Senate; shall coordinate the efforts of all standing committees, determine committee purview as necessary, and shall interpret the EWC Bylaws and Faculty Senate Bylaws to the Faculty Senate at large

 

Section 19:

  1. Name: Nominations and Elections Committee
  2. Membership

Eight (8) random voting members from the Faculty Senate at large

  1. Responsibilities

The Nominations and Elections Committee shall conduct election of officers, standing committees, and delegates; shall adopt and announce procedure for such elections in accordance with these Faculty Senate Bylaws and shall present an appropriate list of nominees for all vacancies occurring on all standing committees other than itself; and shall establish procedures for filling interim vacancies when a committee’s member leave is a full semester or more

 

Section 20:

  1. Name: Special Faculty Senate Committee
  2. Membership

Designated by the Faculty Senate President

  1. Responsibilities

The Faculty Senate shall have the Faculty Senate President form or cause to be formed such special committees as needed. Each Special Faculty Senate Committee shall have it charge, which includes its organization, responsibilities, terms of existence, and method of meeting and reporting. No Special Faculty Senate Committee charge may subsume or subsumed by changes to any standing committee of the Faculty Senate, as interpreted by the Faculty Senate Executive Committee. A Special Faculty Senate Committee must be dissolved within six months of its creation.

ARTICLE VII – NOMINATIONS AND ELECTIONS

Section 1: Nominations of Faculty Senate Officers

Nominations of Faculty Senate Officers shall be made from the floor at the March meeting in even numbered years, beginning in March. No member may accept nomination to more than one office

 

Section 2: Faculty Senate Election Date and Time

Election of the Faculty Senate shall be by ballot, to be held immediately following the March Faculty Senate meeting, and on the following Friday from 9:00 AM to 1:30 PM or by proxy within the same time

 

Section 3: Run-off Election

If no Faculty Senate Officer candidate receives a majority of the votes, the two (2) top candidates receiving the most votes for that Senate office shall be in a run-off election to be conducted by the Nominations and Elections Committee prior to the Faculty Senate Annual Meeting. At the Faculty Senate Annual Meeting, the Chairperson of the Nominations and Elections Committee or a designee shall report in writing the results of the election of Faculty Senate Officers

 

Section 4: Nominations and Election of Standing Committees

At the March Faculty Senate meeting, the Nominations and Elections Committee shall submit such nominations as are necessary for all vacancies scheduled to occur on the following committees:

  1. Curriculum Committee
  2. Academic Standards Committee
  3. Faculty Development Committee
  4. Policy and Welfare Committee
  5. Promotion and Tenure Committee
  6. Retention and Graduation Committee
  7. Institutional Review Board
  8. Faculty Senate Executive Committee
  9. Nominations and Elections Committee*
  10. Special Faculty Senate Committee*

*As Needed

These nominations shall be in accordance with the representative appointment described in Article VI. Procedures for these committee elections shall be as follows:

  1. The Chairperson of the Nominations and Elections Committee shall advise Division/At-Large Representatives of the committee vacancies occurring
  2. Division/At-Large Representatives shall canvas (preferably by email) their particular groups for nominees who consent to run
  3. Division/At-Large Representatives shall forward all nominated names to the Nomination and Elections Chairperson, who will have the slate prepared in time for the Faculty Senate Executive meeting immediately preceding the general Faculty Senate meeting
  4. Additional nominations for positions of these committees may be made from the floor at the March Faculty Senate meeting
  5. Elections will be held after the April Faculty Senate meeting on the following Friday from 9:00 AM to 1:30 PM
  6. Ballots will be counted by two (2) Nominations and Elections Committee members as soon as possible after the election. All electronic ballots must be entered and completed before the 1:30 PM deadline
  7. The list of successful candidates shall be sent to the Faculty Senate Secretary to be forwarded to the Faculty Senate members

 

Section 5: Nomination of Nomination and Elections Committee

The Nomination and Elections Committee shall be nominated from the floor and elected at the Faculty Senate meeting in January

 

Section 6: Any Other Faculty Senate Election

Any nomination and election required by the Faculty Senate and not specified herein shall be conducted by the Nominations and Elections Committee

 

Section 7: Voting Privilege

Faculty Senate members unable to vote at the scheduled times for any Faculty Senate election may exercise their votes during the week before the election day. For this purpose, they may obtain ballots from the chairperson of the Nominations and Elections Committee

ARTICLE VIII – DELEGATES

Section 1: College Committee

The Faculty Senate shall have a representative or designee on the following College Committees. Faculty Senate voting members serving on the College Appeals Committee and EWC Bylaws Jurisdiction Committee will serve for two years, staggered so that continuity can be maintained on each of the Faculty Senate committees

  1. College Appeals Committee (if applicable)

One (1) Faculty Senate voting member from each academic department

  1. EWC Bylaws Jurisdiction Committee

The Faculty Senate President and two (2) Faculty Senate voting members

 

Section 2: Removal of Delegate Position

Faculty Senate Delegates who fail to execute faithfully the duties of their position may be removed by consensus of the Faculty Senate Officers. A vacancy in any delegate position shall be filled promptly through appointment by the Faculty Senate President

ARTICL IX – FINANCE

Section 1: Proposed Budget

Each May, the Faculty Senate President shall submit to the Faculty Senate a proposed budget request for funds to support the Faculty Senate’s activities for the following year. Upon approval by the Faculty Senate, the Faculty Senate President shall submit the budget to the VPAA/CAO of the College prior to June 1

 

Section 2: Funds for the Faculty Senate

Any funds allocated to the Faculty Senate shall be from the College’s Annual Operating Budget. The Faculty Senate President shall be the accountable officer.

ARTICLE X – AMENDMENT TO FACULTY SENATE BYLAWS

Section 1: Amendment to the Faculty Senate Bylaws

These Faculty Senate Bylaws may be amended at any regular Faculty Senate meeting by two-thirds of the votes casted, provided that the amendment has been submitted in writing to the Faculty Senate voting members at the previous Faculty Senate meeting

AAUP Meeting minutes April 28th

Benjamin Okafor Prabir Mandal Anita Mandal Ephram Murage
Petero Kwizera Booker Hill Felicia Wider-Lewis G. Victoria Landrum
Noor Islam Daniel Henrich Robert Tedeschi Esmin Shakespeare
Kareem Tannous Veralee Milton Sylvia Briley Josetta Arnold
W.C. McCullough

Date: 4/28/2017; Time: 11:16AM – Call to order by Dr. Veralee Milton

Prayer by Dr. Veralee Milton

Dr. Milton reviewed previous meeting minutes, made corrections

  • Motion to accept corrections – Mr. Tannous, 2nd – Dr. Milton, Motion Approved

Faculty Senate Board meeting after AAUP

Points of Excellence – W.C. McCullough provided banquet flyers for 5/11/2017 – $50 tix donation

Committee announcements to be posted on Moodle

Students performing independent research should be planning ASAP and sending emails to Dr. Landrum

No new AAUP members

Financial report – AAUP National – not current

  • Shakespeare to research and report findings
  • Changed signatures @ Community 1st CU
  • Milton & Dr. Shakespeare to sign checks together
  • Fiscal year – August through July – approx. $200/year
  • Cash members to pay according to academic year
  • Treasurer must send out checklist memorandum of procedures
  • Update bookkeeping system
  • Report accepted as-is

Promotion & Tenure

  • 30-minute workshop to be completed by January 2018
  • 2016 & 2017 nominees to be announced by Office of Academic Affairs (Dr. Grant’s office)
  • Handbook & CBA – What are faculty rights if nominees get retracted?
  • Chairs as head committee members – max 1 committee per chair as the lead
  • Full/Tenured Professors – People need to step up, must have quorum, number of members/committee

Faculty Workload

  • 2015 Handbook – eOffice Hours (Virtual Office Hours)
  • Early schedule – 8AM to 3:30PM
  • Late schedule – 11AM to 8PM
  • Change CBA from credit hours (+6 office hours) to number of courses
  • Recommended to add faculty in Math/Science
  • Milton & Dr. Wider-Lewis to request Dr. Grant to clarify faculty workload, must meet with Dr. Grant
  • Entire course/school scheduling must be changed – Monday through Thursday (8am-4pm)
  • Coordinator Roles must be clarified
  • Outside faculty should be mentioned in CBA/Handbook
  • Motion to update Faculty Handbook and CBA by end of 2017 – Mr. Tannous, 2nd Wider-Lewis, Motion Approved
  • AAUP National will help negotiate CBA

 

Next AAUP meeting – Fall Semester 2017

 

12:58 – Meeting Adjourned