We are having our next AAUP Meeting on 2/12/2018 at 11:00 AM sharp in Hatcher-Stewart, Room 206.
The following letter was sent on Friday Feb 2nd two ways: Via email to President Glover and copied to Dr. Grant and Ms. Lockett and by certified mail signature required directly to the Dr Glover:
Dear President Nathaniel Glover:
This e-mail is to notify you of Edward Waters College’s AAUP Chapter’s (“the union”) intent to re-negotiate the Collective Bargaining Agreement, which concluded on March 2001, but which remains in full force and effect.
The union would also like to take this opportunity to request the pertinent information that is necessary and relevant to re-negotiate the collective bargaining agreement. Please see the information request attached to this e-mail. We are requesting this information by March 2, 2018. We would be happy to clarify or explain further the information request at the preliminary meeting.
We look forward to meeting your team, and working with them toward an agreement. The dates we would like you to consider for an initial bargaining session are: Friday February 9th at 2pm or Monday February 12th at 2pm. We suggest the venue to be held in the 3rd floor Conference Room. Please inform us who will be serving on your negotiations team and the availability. For your information, our team will consist of Dr. Milton, Dr. Wider-Lewis, Mr. Henrich, Dr. Okafor, Dr. Tannous and Dr. Ehrlich with Dr. Milton and Dr. Wider-Lewis serving as lead negotiator(s).
Please let us know which of the above-listed dates will work for your team. If you have any questions, I can be reached at, email@example.com or via phone at (904)742-6612.
You will also be receiving a paper copy of this request to bargain via certified mail.
Veralee Deloris Milton
Dr. Veralee Deloris Milton, AAUP Chapter president and Co-lead Bargainer
Dr. Felicia Wider-Lewis, Faculty Senate President, Co-Lead Bargainer.
Dr. Benjamin Okafor, Ex-Officio Senate President
EWC AAUP chapter Vice President Dan Henrich is running for the position of AAUP national Second Vice President! He is running against an incumbent from Colorado. In fact, there is currently very little representation on the national board from Florida!
The bios of all the candidates will be posted on the AAUP website on February 13th and election packages sent out between March 3 and 7th to your home address.
Minutes: AAUP Meeting
- Veralee Milton
- Dan Henrich
- Esmin Shakespeare
- Feclicia Wider-Lewis
- E. Derban
- Kareem Tannous
- Anita Mandal
- Christian Bowers
- Noor Islam
- Patrice McDaniel
- Robert Tedeschi
- Seong Yoon
- Benjamin Okafor
- Archie Gallon
- Vicki Landrum
- Kenneth Davis
- Damaris M’mworia
- Petero Kwizera
12:06 p.m. The meeting was called to order by Dr. Milton.
Prayer by Dr. Okafor
- Milton read minutes from previous meeting (1/30/17)
- Discussion of Moodle website
- Minutes adopted from 1/30/17 meeting
- Minutes will be placed on website
- Reading of the 4/28 minutes by K. Tannous
- Motion to adopt by R. Tedeschi; Seconded by A.E. Derban
- Landrum added information to minutes: students should be recommended by faculty for research opportunities; old minutes adopted
- Midterms are still being conducted during course times instead of a blocked schedule similar to the final exam schedule.
- Shakespeare—financial report reconciled; payment made deposit made; all accounts transitioned over to current AAUP committee
E.S. only receives information about new members once payment has been posted
- Johnson will be made aware of procedure
Guidelines for AAUP payment withdrawal can be found on AAUP website
E.S. will send financial report to K. Tannous
- Motion made by A.E. Derban to have minutes read by committee members prior to meeting. Minutes will be sent electronically and made available on AAUP (EWC) and Moodle sites; Seconded by A. Mandal; motion passed
- Mandal attended AAUP conference. Shared with committee that AAUP will send two representatives for free—more information pending
- Henrich shared call for AAUP national/division nominations—more information pending
- Milton shared 2001 CBA was reviewed in 2014 and submitted to administration. No action was taken by administration.
Suggestion: Review 2014 CBA; make necessary changes; share completion with administration and labor union; members sign up for policies and CBA review committees to review each document; Geraldine Lockett (HR director) has been made aware documents will be submitted and she will ensure that administration will follow through with proper procedures on their end so that all stakeholders are clear about their positions.
- Wider-Lewis made motion that CBA changes are completed by the committee before December 1st (November 13th) in order to submit to administration and labor union representative by December 1st. A letter of explanation will be sent to administration to ensure that inclusion of labor rep is not an indication of pending litigation but transparency. Administrators will be requested to respond in writing thirty days from the submission of CBA.
- Closing prayer V. Milton
- Next meeting: 11/13 12:00pm
- Motion to close by V. Landrum, seconded by F. Wider-Lewis
- Meeting adjourned: 12:58pm
Dear Edward Waters College Faculty,
Welcome back to another exciting year! I pray that your Christmas was great and that this New Year will be the best ever!
We are preparing to complete the Collective Bargaining Agreement (CBA) revisions so that we can have a current document for the college and faculty to be governed by.
Attached you will find some of the information to become a member if you are not a member now. YOU MUST BE A PAYING MEMBER TO VOTE. PAYROLL DEDUCTION FOR ATTACHED
We have planned a meeting for next Wednesday, January 17, at 1:30 p.m., in Hatcher-Stewart room 208, to vote on the CBA and then forward it to the administration. Please look over the CBA on MOODLE or the copy that Dr. Wider- Lewis & Dr. Kareem Tannous sent out earlier this school year.
I look forward to working with each of you this year and in the years to come.
We are stronger when we stand united!
Veralee Deloris Milton
Dr. Veralee Milton, President of the EWC Chapter of AAUP
The EWC /AAUP is a fellowship of EWC Faculty and a chapter of the national American Association of University Professors. Any member of EWC Faculty may join our chapter filling out the form and directing Payroll to deduct your monthly dues of only $16.00.
Why Join Your Local Chapter?
- Your local chapter represents you in negotiating for the updated version of the Collective Bargaining Agreement. In numbers Faculty have strength and the more members the more effective the negotiating process.
- Your local chapter officers represent your concerns/complaints to administration. The local chapter is a line of communication between you, your supervisor and the administration.
Although it’s impossible to convey the volume, the breadth, and the importance of the work done by the national office, here are some of the highlights of national offices work that your dues payments support.
Every member of the AAUP receives Academe, the magazine of the AAUP, which publishes the salary survey and contains higher education news articles, opinion pieces, book reviews, and feature articles. In addition to Academe, the AAUP publishes statements on current issues on their website.
EWC Chapter of the American Association of University Professors
BYLAWS OF THE EDWARD WATERS COLLEGE FACULTY SENATE
ARTICLE I: NAME
The name of this constituent Senate shall be the Faculty Senate of Edward Waters College
ARTICLE II: PURPOSE
Section 1: The purpose of the Faculty Senate shall be to exercise jurisdiction over:
- Faculty appointment
- Retention and development
- Academic program, organization, and standards
- Academic services and continuing education
- Faculty advancement
- Other such matters as pertain directly to the College’s instruction and service program
Section 2: In addition to carrying out the foregoing responsibilities, the Faculty Senate shall cooperate in the overall governance of the College as established by the EWC Bylaws.
ARTICLE III: MEMBERSHIP
Section 1: The membership of the Faculty Senate shall consist of all persons holding regular Faculty appointments and participating in the instruction of service programs of the College, all non-supervisory Library Faculty and Teaching Athletic Coaches.
Section 2: The President of the College shall be a non-voting ex-officio member of the Faculty Senate.
Section 3: Non-voting members will include Department Chairs, Directors related to academic programs, Athletic Director, and Supervising Librarian.
Section 4: No member of the Faculty Senate shall be a member of any other constituent Senate.
Section 5: The Faculty Senate shall be the judge of its membership where questions of eligibility arise, except as provided by the EWC Bylaws.
ARTICLE IV: OFFICERS
Section 1: Faculty Senate officers shall consist of the President, the Vice-President, the Secretary, the Representative of the Official College Board, and the Parliamentarian, to be elected of terms of two (2) years. Any voting member of the Senate shall be eligible to serve as an officer. Officers shall perform the duties prescribed herein and the Faculty Senate Bylaws.
Section 2: The Faculty Senate President shall act as presiding officer of the Faculty Senate. The President’s principle duties as presiding officer are specified in the Faculty Senate Bylaws.
Section 3: Faculty Senate President Duties
In addition to the duties prescribed by the Senate Bylaws, the President shall:
- Represent the Faculty Senate at meetings, conferences, and other occasions except herein provided
- Provide leadership for Faculty Senate activities
- Keep the membership advised concerning needs, programs, and accomplishments of the Faculty Senate
- Coordinate the work of the Faculty Senate
- Guide as an ex-officio non-voting member of all Faculty Senate committees
- Appoint such committees as the Faculty Senate deemed necessary to conduct business
- Serve as a, or appoint a delegate to other College governance bodies
Section 4: Faculty Senate Vice-President Role
The Faculty Senate Vice-President shall assume the duties of the Faculty Senate President in the President’s absence. In the event of a vacancy in the Office of the Faculty Senate President, the Senate Vice-President shall succeed to the Presidency for the duration of the unexpired term.
Section 5: Faculty Senate Vice-President Duties
The Faculty Vice-President shall:
- Assist the Faculty Senate President in coordinating Faculty Senate work
- Receive motions, resolutions, and proposals from the Faculty Senate members and place such matters on a legislative calendar in the order received, in collaboration with the Faculty Senate Secretary
- Serve as a, or appoint a delegate to other College governance bodies as specified in the EWC Bylaws
- Serve as chairperson of the Faculty Senate Executive Committee
Section 6: Faculty Senate Secretary Role
The Faculty Senate Secretary shall keep the record of the Faculty Senate proceedings and shall make a report of each Faculty Senate meeting. The records and minutes shall be filed in the Faculty Senate office or electronic systems and shall be available to all members upon request.
Section 7: Faculty Senate Secretary Duties
The Faculty Senate Secretary shall:
- Conduct the Faculty Senate general correspondence
- Notify members of meeting time and place
- Make the physical arrangement for Faculty Senate general meetings
- Maintain the records of the Faculty Senate, its officers, committees, and members in coordinating their work
- Notify officers, committee members, and delegates of their election
- In the absence of the Faculty Senate President and Faculty Senate Vice-President, call the meeting to order and preside until the election of a Faculty Senate President pro tem
- Serve as vice-chairperson of the Faculty Senate Executive Committee
Section 8: Installation of Officers
Officers shall be installed at the first meeting of the Fall semester. Terms shall begin immediately upon installation and shall terminate when successors are installed.
Section 9: Vacancy of the Faculty Senate Vice-President and Faculty Senate Secretary
In the event of a vacancy in the Faculty Senate Vice-President and/or Faculty Senate Secretary, a special election shall be conducted within thirty (30) days of the occurrence of the vacancy.
Section 10: Term of Office
No office may hold more than one elected office at a time or be elected to a second consecutive term in the same office. An officer who has served more than a term is considered to have served a full term in that office. A term is two (2) years, whereas any partial term is considered a full term of office.
Section 11: Officer Recall
Failure to execute faithfully the duties of the office constitutes cause for an Officer’s removal. On receipt of a petition for recall of an officer for cause, must be one-half of the voting members of the Faculty Senate. As a result, Nominations and Elections Committee shall schedule the recall election. Removal from office shall require two-thirds majority, representing the one-half of voting members present at the Faculty Senate meeting.
Section 12: Constituent Faculty Senate Committee
No officer shall serve as an elected delegate or elected member of any Constituent Senate Committee.
ARTICLE V: CONDUCT OF BUSINESS
Section 1: Direct Rule
The Faculty Senate shall practice direct rule in accordance with Robert’s Rule of Order.
Section 2: Faculty Senate Regular Meeting
Immediately after the College Faculty Institute, the Faculty Senate regular meetings shall be held once a month during academic terms. At that time, the Faculty Senate officers will present the calendar monthly meetings for the remainder of the year.
Section 3: Annual Faculty Senate Meeting
The meeting in April shall be known as the Annual Faculty Senate Meeting and shall be held for the purpose of electing new committee members and delegates, and for any other business, which may arise.
Section 4: Special Meeting
Special meetings may be called on the petition of any ten members or under emergency conditions by the Faculty Senate President.
Section 5: Written Notice of All Meetings
The Faculty Senate Secretary shall give members seven (7) days written notice of all Faculty Senate Meetings, except in the case of a special meeting called by the Faculty Senate President. Only twenty-four hours written notice shall be required for any special meetings. Notice of meetings shall indicate the full agenda to be considered.
Section 6: Agenda of the Regular Faculty Senate Meetings
The agenda of the regular Faculty Senate meetings shall obtain seven orders of business:
- Approval of the previous Faculty Senate meeting minutes should be debated and the debate shall be limited to five (5) minutes
- Announcements should be read by the Faculty Senate Secretary. Announcements shall be confined to matters the Faculty Senate President determines to be of importance to the general membership
- Standing Committees shall report in alphabetical order. The written report shall be made by the chairperson or a designee and shall be limited to five (5) minutes
- Special Committees shall report in alphabetical order. The written report shall be made by the chairperson or a designee and shall be limited to five (5) minutes
- Special Reports shall be made in alphabetical order. The written report shall bey made by the chairperson or a designee and shall be limited to ten (10) minutes. During the question period, the Faculty Senate may hear the report of officers, delegates, and College officials, at the discretion of the Faculty Senate President
- Question Period is limited to ten (10) minutes. During the question period, any Faculty Senate member may question any member of the College community, concerning the conduct of that person’s assigned duties and responsibilities, as they affect the Faculty Senate members’ concerns. The Faculty Senate Secretary shall address questions in writing to persons to reply and shall amend all written responses to the meeting minutes, as responses are received
- Legislative Calendar – Prior to the Faculty Senate Secretary’s reading of the calendar to the Faculty Senate members, the chair shall ask for motions to move any item to the top of the calendar. The total time available for such motions shall be five (5) minutes. As an item is ready, the Faculty Senate may remove it from the calendar for any reason, including immediate action by the body or referral to a committee. Debate on all motions to remove items from the calendar shall be limited to ten (10) minutes. If debate on a motion to remove an item is interrupted by adjournment, that item shall be the first on the calendar of the next regular Faculty Senate meeting, when the debate shall continue. Items read but not removed shall be placed at the end of the calendar. Any item not removed within four regular Faculty Senate meetings shall be dropped from the calendar.
Section 7: Period of Deliberation
Faculty Senate voting members may extend the period of deliberation and debate by the majority of voting members.
Section 8: Faculty Senate Quorum
The greater between one-third of total voting Faculty Senate or twenty-two (22) voting members of the Faculty Senate shall constitute a quorum for all Faculty Senate meetings, except that during the summer term, a quorum for all Faculty Senate meetings shall be twenty-five percent (25%) of the total Faculty Senate. A majority of Faculty Senate committee members shall constitute a quorum for all Faculty Senate Committee meetings. However, standing committees may determine their own quorums, subject to the approval of the Faculty Senate Executive Committee.
Section 9: Summer term Quorum
During the summer term, if a quorum cannot be achieved, the Faculty Senate may act as a committee of the whole. Whichever Faculty Senate members attend a Faculty Senate meeting shall comprise a quorum. The purpose of this provision is to permit the Faculty Senate to carry on routine business. Under this provision, the Faculty Senate President shall not permit the introduction of legislative calendar items other than routine business. At the beginning of the Fall term, the Faculty Senate President shall present a written report of all actions taken under this provision. A majority of the voting members at that or the next regular Faculty Senate meeting may reopen for discussion any action taken by the Faculty Senate during the Summer term under the provisions of this action.
Section 10: Proxy Votes
Proxy votes shall be permitted in each and every area of the Faculty Senate business at the time of the vote.
Section 11: External Elected Representative
External elected representative to the Faculty Senate may attend committees, may attend Faculty Senate meetings, and may participate in debate on motions relating to their respective committee responsibilities.
Section 12: Robert’s Rules of Order Newly Revised
The rules contained in the current edition of Robert’s Rules of Order Newly Revised shall be parliamentary authority for the Faculty Senate when applicable and when not inconsistent with these bylaws or any special rules of order the Faculty Senate may adopt.
ARTICLE VI: COMMITTEES
Section 1: Standing Committees of the Faculty Senate
The Standing Committees of the Faculty Senate shall be listed in the Faculty Senate Bylaws. Standing committees other than those specified in the Faculty Senate Bylaws may be added, deleted, or altered through amendment to the EWC Bylaws or Faculty Senate Bylaws.
Standing Committees shall each contain no more than twelve members. All Faculty Senate members may vote for all standing committee vacancies. In addition to the Vice-President of Academic Affairs (VPAA)/Chief Academic Officer (CAO) or a designee, who shall be an ex-officio non-voting member of Faculty Senate standing committees.
All standing committees shall initiate proposals and actions concerning their areas of responsibility whenever they feel that such proposals and actions are needed an appropriate. No standing committee of the Faculty Senate shall assume responsibility beyond those designed in the Responsibility paragraphs, or be reconstituted on an ad hoc basis, without prior approval from the Faculty Senate Executive Committee.
Section 2: All standing committee terms shall be for two (2) years, unless otherwise provided for by the EWC Bylaws or the Faculty Senate Bylaws. The Faculty Senate may approve one-year terms if necessary to establish and/or maintain a pattern of staggered membership for committees requiring a two-year term; or one or two-year staggered terms for committees requiring three-year membership terms. Terms of membership for all committees except the Faculty Senate Nominations and Elections Committee shall begin and end on the date of the January Faculty Senate meeting. The At-Large member who is in the second year of his/her term shall serve as Chairperson of the Faculty Senate Nominations and Elections Committee.
No Faculty Senate member may serve on more than two (2) standing committees (excluding the Faculty Senate Executive Committee) at one time or as a chairperson or vice-chairperson of more than one standing committee at one time. A Faculty Senate member may serve no more than two (2) consecutive terms on any one standing committee. In determining eligibility for re-election, a member elected to fill an incomplete term shall be established to have the entire term.
Section 3: Election of Chairperson and Vice-Chairperson
With the exception of the Faculty Senate Nominations and Elections Committee and the Faculty Senate Executive Committee, each committee shall elect a chairperson, vice-chairperson, and secretary from among its Faculty Senate members.
Section 4: Committee Meeting Dates
With the exception of the Faculty Senate Promotion and Tenure Committee and the Faculty Senate Nominations and Elections Committee, all standing committees shall meet at least once per calendar month during the academic year, if there are matters to be considered. Notice of all regularly scheduled meetings shall be communicated to the Faculty Senate Secretary at the beginning of each academic term. The Faculty Senate Secretary shall notify the Faculty Senate membership of the committee meeting calendar in the term. Standing committees may schedule additional meetings by notifying the Faculty Senate Secretary at least three (3) days in advance. The Faculty Senate Secretary shall post notices of such meetings the Faculty Senate office and the college’s learning management system.
The Faculty Senate Promotion and Tenure Committee and the Faculty Senate Nominations and Elections Committee shall meet as they deem necessary but at least once per term. Except in unusual circumstances, notices of meetings shall be communicated to the Faculty Senate Secretary at least ten (10) days in advance. The Faculty Senate Secretary shall post notice of meeting in the Faculty Senate office or the college’s learning management system.
Section 5: Formation of Subcommittees
All standing committees may form subcommittees. Any subcommittee except those reporting to the Faculty Senate Promotion and Tenure Committee may include non-committee members from the Faculty Senate. Subcommittees shall have at least one member from the parent committee and this member shall be the chairperson. Minutes of the subcommittee’s activities and recommendations are to be reported to the parent standing committee as a whole for action and for inclusion in the parent standing committee as whole and for inclusion in the parent standing committee’s report to the Faculty Senate.
Section 6: Minutes of the Standing Committee Meeting
The minutes of each standing committee shall be placed in the Faculty Senate office within five (5) working days after the meeting. Minutes shall include:
- Items submitted for the standing committee’s consideration
- Items consider by the standing committee
- A count of the standing committee’s final vote on each item
- Names of committee members and those who voted
Section 7: Standing Committee’s Report to Faculty Senate
The standing committee’s written report at each Faculty Senate meeting shall include a summary of deliberations on each action item.
Section 8: Execution of Duties as a Standing Committee Member
Standing committee members who fail to execute faithfully the duties to their position may be removed by the consensus of the committee. A vacancy in any committee position of less than one year’s time shall be filled promptly by appointment by the Faculty Senate President, in consultation with the Faculty Senate Nominations and Elections Committee. Vacancies of one year or more shall be filled by appointment, as described above, and subsequently filled at the next regularly scheduled spring election.
Section 9: Promotion and Tenure Committee’s Report to the Faculty Senate
In view of the Faculty Senate Promotion and Tenure Committee special responsibilities, the reporting requirements of this committee shall be as follows:
The minutes of meetings at which promotion and tenure cases are discussed shall include:
- Meeting date
- Names of voting committee members present
- Names of any other non-voting persons
- Description of any evidence considered other than that in the candidate’s dossier
- The committee’s voting members recommendation on each candidate
- A rationale by voting members for each negative recommendation
By April 15, or as soon thereafter as possible, these minutes shall be placed for safekeeping in the office of the Academic Vice-President where any candidate receiving a negative recommendation for promotion and/or tenure by the College President or his delegate may inspect all minutes for the current year and for the two (2) previous years.
During the committee reporting period at Faculty Senate meetings, the Faculty Senate Promotion and Tenure Committee shall not report any information regarding its deliberations on individual candidates for promotion and/or tenure. However, the committee shall report any interpretations of enacting policy it makes regarding existing promotion and/or tenure guidelines and any precedents it may establish.
Section 10: The Faculty Senate Standing Committees
- Curriculum Committee (Section 11)
- Academic Standards Committee (Section 12)
- Faculty Development Committee (Section 13)
- Policy and Welfare Committee (Section 14)
- Promotion and Tenure Committee (Section 15)
- Retention and Graduation Committee (Section 16)
- Institutional Review Board (Section 17)
- Faculty Senate Executive Committee (Section 18)
- Nominations and Elections Committee* (Section 19)
- Special Faculty Senate Committee* (Section 20)
- Name: Curriculum Committee
- Academic Honors
Two (2) members from the Student Government Association and ten (10) voting members from the Faculty Senate, whom one member from each of EWC’s academic departments (General Education, Music, Math & Science, Communications, Business Administration, Education, Social Sciences, Criminal Justice, Library) and (1) shall be elected at large.
The Curriculum Committee shall review and recommend policies regarding degree requirements, academic programs and priorities, program evaluation, organization of academic units and major changes in the EWC Curriculum.
- Name: Academic Standards Committee
A minimum of eight (8) voting members from the Faculty Senate at large
The Academic Standards Committee shall review and recommend regulations concerning admissions and re-admission of students to the College, suspension of students, academic loads, withdrawal from courses and from the College, award of credit, award of academic honors and maintenance of academic integrity.
- Name: Faculty Development Committee
A minimum of seven (7) members from the Faculty Senate at large
Faculty Development Committee shall coordinate the dissemination of information concerning Faculty development opportunities. The Faculty Development Committee also shall devise strategies and programs enabling Faculty to pursue mid-career adjustments in either professional areas or field of interest, as will beneficial to the overall program at EWC. International travel, research opportunities, and other Faculty strengthening activities will be publicized and fostered by this Committee
- Name: Faculty Policy and Welfare Committee
A minimum of seven (7) members from Faculty Senate at large and the immediate past President of the Senate
The Faculty Policy and Welfare Committee shall review and recommend policies regarding evaluation, promotion, tenure, professional development, release time, ethics, affirmative action, teaching methods, honorary degrees, and such other matters that customarily concern the faculty
- Name: Promotion and Tenure Committee
Eight (8) plus one (1) full-time Faculty or one (1) Faculty member per academic department, excluding department chairpersons (General Education, Music, Math & Science, Communications, Business Administration, Education, Social Sciences, Criminal Justice, Library) who do not have line authority over promotion and/or tenure decisions from the Faculty Senate. One shall be elected from the tenured associate and full professors in each of the academic departments and the remainder shall be elected at-large from the tenured associate and full professors of the Faculty Senate. No candidate being considered by the Promotion and Tenure Committee for promotion may serve on the committee
The Promotion and Tenure Committee shall review all nominations for Faculty promotion and tenure which have been present to the VPAA/CAO of the College. The committee shall submit its recommendations in all cases to the VPAA/CAO of the College
- Name: Retention and Graduation Committee
A minimum of seven (7) Faculty Senate voting members at large
The Retention and Graduation Committee assists in the development and implementation of plans, strategies, programs, and activities that support, facilitate, and otherwise optimize the retention, matriculation, and graduation of students at EWC. The committee will develop retention plans that will engage in regular communication and consultation with the students and administration on matters of mutual interest and concern
- Institutional Review Board
A minimum of seven (7) Faculty Senate voting members at large
The Institutional Review Board responsibilities are to ensure that human and animal subjects used in research are protected. The IRB is responsible for reviewing and approving all research with human and animal subjects conducted by Faculty, Staff, and Students of EWC, when performed as part of their work study at EWC. The IRB reviews proposed studies to ensure that the dignity, rights, privacy, safety, and welfare of all actual and potential research participants are protected; provides reassurances to others that appropriate research activity is being carried out; and examines the method in which informed consent is to be sought
- Faculty Senate Executive Committee
The Faculty Senate President, Faculty Senate Vice-President (chairperson), the Faculty Senate Secretary (vice-chairperson), and the immediate past Faculty Senate President
The Faculty Senate Executive Committee shall review and recommend to the Faculty Senate all questions concerning membership in the Faculty Senate; shall coordinate the efforts of all standing committees, determine committee purview as necessary, and shall interpret the EWC Bylaws and Faculty Senate Bylaws to the Faculty Senate at large
- Name: Nominations and Elections Committee
Eight (8) random voting members from the Faculty Senate at large
The Nominations and Elections Committee shall conduct election of officers, standing committees, and delegates; shall adopt and announce procedure for such elections in accordance with these Faculty Senate Bylaws and shall present an appropriate list of nominees for all vacancies occurring on all standing committees other than itself; and shall establish procedures for filling interim vacancies when a committee’s member leave is a full semester or more
- Name: Special Faculty Senate Committee
Designated by the Faculty Senate President
The Faculty Senate shall have the Faculty Senate President form or cause to be formed such special committees as needed. Each Special Faculty Senate Committee shall have it charge, which includes its organization, responsibilities, terms of existence, and method of meeting and reporting. No Special Faculty Senate Committee charge may subsume or subsumed by changes to any standing committee of the Faculty Senate, as interpreted by the Faculty Senate Executive Committee. A Special Faculty Senate Committee must be dissolved within six months of its creation.
ARTICLE VII – NOMINATIONS AND ELECTIONS
Section 1: Nominations of Faculty Senate Officers
Nominations of Faculty Senate Officers shall be made from the floor at the March meeting in even numbered years, beginning in March. No member may accept nomination to more than one office
Section 2: Faculty Senate Election Date and Time
Election of the Faculty Senate shall be by ballot, to be held immediately following the March Faculty Senate meeting, and on the following Friday from 9:00 AM to 1:30 PM or by proxy within the same time
Section 3: Run-off Election
If no Faculty Senate Officer candidate receives a majority of the votes, the two (2) top candidates receiving the most votes for that Senate office shall be in a run-off election to be conducted by the Nominations and Elections Committee prior to the Faculty Senate Annual Meeting. At the Faculty Senate Annual Meeting, the Chairperson of the Nominations and Elections Committee or a designee shall report in writing the results of the election of Faculty Senate Officers
Section 4: Nominations and Election of Standing Committees
At the March Faculty Senate meeting, the Nominations and Elections Committee shall submit such nominations as are necessary for all vacancies scheduled to occur on the following committees:
- Curriculum Committee
- Academic Standards Committee
- Faculty Development Committee
- Policy and Welfare Committee
- Promotion and Tenure Committee
- Retention and Graduation Committee
- Institutional Review Board
- Faculty Senate Executive Committee
- Nominations and Elections Committee*
- Special Faculty Senate Committee*
These nominations shall be in accordance with the representative appointment described in Article VI. Procedures for these committee elections shall be as follows:
- The Chairperson of the Nominations and Elections Committee shall advise Division/At-Large Representatives of the committee vacancies occurring
- Division/At-Large Representatives shall canvas (preferably by email) their particular groups for nominees who consent to run
- Division/At-Large Representatives shall forward all nominated names to the Nomination and Elections Chairperson, who will have the slate prepared in time for the Faculty Senate Executive meeting immediately preceding the general Faculty Senate meeting
- Additional nominations for positions of these committees may be made from the floor at the March Faculty Senate meeting
- Elections will be held after the April Faculty Senate meeting on the following Friday from 9:00 AM to 1:30 PM
- Ballots will be counted by two (2) Nominations and Elections Committee members as soon as possible after the election. All electronic ballots must be entered and completed before the 1:30 PM deadline
- The list of successful candidates shall be sent to the Faculty Senate Secretary to be forwarded to the Faculty Senate members
Section 5: Nomination of Nomination and Elections Committee
The Nomination and Elections Committee shall be nominated from the floor and elected at the Faculty Senate meeting in January
Section 6: Any Other Faculty Senate Election
Any nomination and election required by the Faculty Senate and not specified herein shall be conducted by the Nominations and Elections Committee
Section 7: Voting Privilege
Faculty Senate members unable to vote at the scheduled times for any Faculty Senate election may exercise their votes during the week before the election day. For this purpose, they may obtain ballots from the chairperson of the Nominations and Elections Committee
ARTICLE VIII – DELEGATES
Section 1: College Committee
The Faculty Senate shall have a representative or designee on the following College Committees. Faculty Senate voting members serving on the College Appeals Committee and EWC Bylaws Jurisdiction Committee will serve for two years, staggered so that continuity can be maintained on each of the Faculty Senate committees
- College Appeals Committee (if applicable)
One (1) Faculty Senate voting member from each academic department
- EWC Bylaws Jurisdiction Committee
The Faculty Senate President and two (2) Faculty Senate voting members
Section 2: Removal of Delegate Position
Faculty Senate Delegates who fail to execute faithfully the duties of their position may be removed by consensus of the Faculty Senate Officers. A vacancy in any delegate position shall be filled promptly through appointment by the Faculty Senate President
ARTICL IX – FINANCE
Section 1: Proposed Budget
Each May, the Faculty Senate President shall submit to the Faculty Senate a proposed budget request for funds to support the Faculty Senate’s activities for the following year. Upon approval by the Faculty Senate, the Faculty Senate President shall submit the budget to the VPAA/CAO of the College prior to June 1
Section 2: Funds for the Faculty Senate
Any funds allocated to the Faculty Senate shall be from the College’s Annual Operating Budget. The Faculty Senate President shall be the accountable officer.
ARTICLE X – AMENDMENT TO FACULTY SENATE BYLAWS
Section 1: Amendment to the Faculty Senate Bylaws
These Faculty Senate Bylaws may be amended at any regular Faculty Senate meeting by two-thirds of the votes casted, provided that the amendment has been submitted in writing to the Faculty Senate voting members at the previous Faculty Senate meeting
|Benjamin Okafor||Prabir Mandal||Anita Mandal||Ephram Murage|
|Petero Kwizera||Booker Hill||Felicia Wider-Lewis||G. Victoria Landrum|
|Noor Islam||Daniel Henrich||Robert Tedeschi||Esmin Shakespeare|
|Kareem Tannous||Veralee Milton||Sylvia Briley||Josetta Arnold|
Date: 4/28/2017; Time: 11:16AM – Call to order by Dr. Veralee Milton
Prayer by Dr. Veralee Milton
Dr. Milton reviewed previous meeting minutes, made corrections
- Motion to accept corrections – Mr. Tannous, 2nd – Dr. Milton, Motion Approved
Faculty Senate Board meeting after AAUP
Points of Excellence – W.C. McCullough provided banquet flyers for 5/11/2017 – $50 tix donation
Committee announcements to be posted on Moodle
Students performing independent research should be planning ASAP and sending emails to Dr. Landrum
No new AAUP members
Financial report – AAUP National – not current
- Shakespeare to research and report findings
- Changed signatures @ Community 1st CU
- Milton & Dr. Shakespeare to sign checks together
- Fiscal year – August through July – approx. $200/year
- Cash members to pay according to academic year
- Treasurer must send out checklist memorandum of procedures
- Update bookkeeping system
- Report accepted as-is
Promotion & Tenure
- 30-minute workshop to be completed by January 2018
- 2016 & 2017 nominees to be announced by Office of Academic Affairs (Dr. Grant’s office)
- Handbook & CBA – What are faculty rights if nominees get retracted?
- Chairs as head committee members – max 1 committee per chair as the lead
- Full/Tenured Professors – People need to step up, must have quorum, number of members/committee
- 2015 Handbook – eOffice Hours (Virtual Office Hours)
- Early schedule – 8AM to 3:30PM
- Late schedule – 11AM to 8PM
- Change CBA from credit hours (+6 office hours) to number of courses
- Recommended to add faculty in Math/Science
- Milton & Dr. Wider-Lewis to request Dr. Grant to clarify faculty workload, must meet with Dr. Grant
- Entire course/school scheduling must be changed – Monday through Thursday (8am-4pm)
- Coordinator Roles must be clarified
- Outside faculty should be mentioned in CBA/Handbook
- Motion to update Faculty Handbook and CBA by end of 2017 – Mr. Tannous, 2nd Wider-Lewis, Motion Approved
- AAUP National will help negotiate CBA
Next AAUP meeting – Fall Semester 2017
12:58 – Meeting Adjourned