Per the discussion at the last chapter meeting by Chapter president Veralee Milton, here are the revised by-laws and constitution for review
Edward Waters College– American Association of University Professors
Constitution and Bylaws
The name of this organization is “Edward Waters College– American Association of University Professors” (the “Chapter”, or “EWC-AAUP”). It is the union of Edward Waters College (the “College”, or “EWC”) for eligible full-time faculty from all departments, schools, and academic divisions of EWC. EWC-AAUP is a chapter of the American Association of University Professors (AAUP).
The purpose of the Chapter is to represent and defend the interests of faculty at EWC and to support the policies and goals of the AAUP (AAUP constitution, Article I).
Eligibility for membership in the Chapter (Members) shall extend to all full-time faculty at EWC who are also qualified members of the AAUP (AAUP constitution, Article II.1.d). All dues paying Chapter Members may vote in Chapter matters.
- The Chapter’s officers shall be the President, Vice President/Communications Director, Secretary, Treasurer, Chief Steward, and Contract Administrator. All officers must also be members as defined in Article The President shall preside at meetings of the Chapter and the Executive Committee and shall have such other duties as are set forth in this Constitution or are normally associated with the office. The Vice-President shall assist the President in the conduct of the affairs of the Chapter, performing such duties as the President may assign to him or her. The Secretary shall be responsible for maintaining the records of the Chapter. The Treasurer shall oversee the receipt of all moneys and their deposit in the name of the Chapter. The President, Vice President, Secretary, and Treasurer, shall, in that order, be delegates to the national meetings of the AAUP. For the purposes of voting on a resolution or any other business the officers agree to abide by the decision of a majority of the chapter members. No officer has veto power on such a decision.
- The Contract Administrator shall advise and assist Members in all matters of dispute resolution pertaining to the Collective Bargaining Agreement (CBA) between the Chapter and the College. To aid in this role, the Contract Administrator shall train, support, and consult with Stewards to process grievances on behalf of Members, including filing paperwork, counseling Members, and facilitating any activity relating to grievance cases.
- Exclusive of the Contract Administrator and Chief Steward, all officers shall be elected from the Members. The elected officers shall appoint the Contract Administrator. The elected Stewards shall elect the Chief Steward (Article VI.B).
- Any dues paying member, including sitting officers, may run for any office. Exclusive of the Contract Administrator, sitting officers may only hold one elected office at a time. The Contract Administrator may also hold an elected
- The normal term of office shall be two years, except for the Chief Steward. The President, Treasurer, and Communications Director, will be elected in odd numbered years and the Vice President and Secretary will be elected in even numbered years. The Chief Steward shall be elected pursuant to Article VI.D(1). to a one-year term ending September 15 every year. Except for the Chief Steward, Officers may serve no more than two consecutive full terms in any single position. The Chief Steward may serve no more than three consecutive full terms in office. The Contract Administrator will serve a two year term.
- When an officer has resigned or is disqualified, the office shall be filled by a special election of the Chapter (Article VIII.C), which shall be held as promptly as is feasible. The Executive Committee (Article VI.A) is empowered to fill vacancies in any elected office until a special election is held. The person so elected shall hold office for the remainder of the
The Chapter Membership shall establish Chapter dues. Chapter dues will be established by a secret ballot vote conducted among voting Members. The vote may be conducted either by mail ballot or, after reasonable notice, at a regular or special membership meeting (Article VII.A-B). Chapter members must pay current AAUP dues, any mandatory conference dues, and chapter dues as applicable.
A. Nominations and Election
The Nominations and Election committee shall consist of a Chair, one member of the Executive Committee, and one additional member, elected each year at the spring membership meeting. The Vice President (or Secretary) will serve as Chair of the Nominations and Elections committee. No member of the Nominations and Election committee may be a nominee or candidate for election to a position on the Executive Committee in the year the individual is serving on the nominating committee. The Nomination and Election committee shall be responsible for soliciting nominations for all elected positions and overseeing the election process. See Article VIII below, Elections and Vacancies.
The Executive Committee shall consist of the elected officers of the Chapter, the Contract Administrator, the Chief Steward, and the immediate past President. The majority of the Executive committee shall constitute a quorum for conduct of business of the Executive committee. The Executive Committee is empowered to conduct the business of the Chapter between Chapter meetings. The executive committee shall assume responsibility for the Chapter’s continuing effective presence at the institution, keeping all positions on the executive committee filled as vacancies occur.
C. Membership and Organizing
The Membership committee shall regularly recruit new members and encourage the maintenance of membership. Working with the Treasurer, Vice President, and other applicable officers, the committee shall promote the establishment of a dues deduction plan and other appropriate plans to encourage membership recruitment and maintenance.
D. Stewards Council
The Stewards Council is the primary membership and organizing body of the Chapter, and shall consist of stewards representing members in each of SFCC’s academic units.
- Election of Stewards. Members of the Chapter in each department will elect from among themselves one steward for every fifteen (15) bargaining unit faculty or fraction thereof. No school may have more than three stewards from the same Department. Each school shall have at least one steward, unless that school has no members.
- Other than the initial election, stewards shall be elected by secret ballot each August. The term of office shall be one (1) year.
- Departments are currently defined as: Communications, Math and Sciences, General Studies, Criminal Justice, Business, Education, the library.
- Stewards shall elect from among themselves a Chief Steward who will also serve on the Executive Committee. The Chief Steward shall be elected by secret ballot from among the stewards at the first Stewards Council meeting of the fall semester.
- In the event of a vacancy, the Chief Steward shall appoint a member to serve as interim steward for the remainder of their term.
- Other than the initial election, stewards shall be elected by secret ballot each August. The term of office shall be one (1) year.
E. Other Committees
The Executive committee may create additional committees as necessary to promote the welfare of the Chapter.
A. Regular Meetings
The Chapter shall hold regular meetings monthly during the academic year
- Special Meetings
The President or a majority of the Executive committee may call special meetings of the Chapter. The Secretary shall provide written notice of special meetings at least five days in advance of the meeting date. The President shall call special meetings of the chapter within seven days of being so directed by the Executive committee or by a petition signed by ten percent of the members.
The quorum required for the transaction of business at all meetings of the Chapter shall consist of 20 percent of the members or 10 members, whichever is fewer.
VIII. Elections and Vacancies
- The Nominations and Election committee shall be responsible for conducting and overseeing the nomination and election process. Approximately four months prior to the regular end of term for any elected position, the Nomination and Election committee shall call for nominations from the Chapter membership.
- If there is only one nominee for a given office, that person shall be elected by acclamation.
- Nominations shall be due to the Chair of the nominations committee 10 business days prior to the fall regular meeting (see VII. A.). The Nomination and Election committee shall distribute the names of the candidates no later than one week prior to the election.
B. Voting Procedures
- Eligibility. Members in good standing pursuant to Article III (Membership) shall be eligible to vote. The nomination and election committee shall generate a list of eligible voters.
- Notice. Notice of the election shall be sent to all members by e-mail along with the notice of the fall regular meeting no later than 30 days prior to the meeting. In the event of a special election, notice will be sent to all members by e-mail along with notice of the special meeting.
- Voting. Voting shall be by secret ballot and will take place at the fall regular meeting. Ballots will be counted immediately following the voting.
- The Vice President (or Secretary) and the Nominating and Election committee member who is not a part of the Executive Committee shall count the ballots in the presence of any members who wish to observe. The Vice President and Nominating committee member shall present the results immediately following the tally. The final results will be communicated to members over e-mail.
- For each elected position, the candidate receiving a majority of votes cast shall be declared the winner. In the event that no candidate obtains a majority, a run-off election shall be held; the candidates who finish first and second will participate in the run-off election. In the event of a tie in a run-off election, an additional run-off election shall be held. The incumbent officer will continue to serve until a replacement officer is duly elected.
C. Special Elections
When a new elected office is created via change of the Chapter bylaws or a current officer resigns, is disqualified, or is recalled, the Chapter may call a special election to be held at a special meeting to fill the new position, using procedures in Article VIII. A-B.
D. Term of Office
- Officers elected during the fall semester will begin their term of office on November 1 of that year and those elected during the spring semester will begin on March 1 of that year. Incumbent officers shall train newly elected members of the Executive committee from latter’s date of election until they take office. During this period, newly elected Executive committee members shall attend Executive committee meetings as non-voting ex-officio
All elected positions are subject to recall.
- A two-thirds (2/3) vote by the members attending a regular or special meeting, or a petition signed by thirty (30) percent of the Members shall cause a recall election to be conducted within one (1)
- In a recall election, upon a two-thirds (2/3) vote of the Members casting ballots in favor of recall, the officer shall be recalled and relieved of all This vote shall be held as stipulated in Article VIII. A-C.
- When the holder of an elected position has resigned, is disqualified, or is recalled, the position shall be filled by a special election following procedures outlined in Article VIII A-C
- The Executive Committee is empowered to fill vacancies in any elected office until a special election is held. The person so elected shall hold office for the remainder of the unexpired term. Should circumstances arise when there is but one remaining Executive committee member, an Executive committee shall be recruited from the membership and confirmed at the next regular Chapter meeting.
IX. Contract Negotiations
- The Executive Committee shall appoint a negotiating team, which shall seek to determine the professional preferences of Members and formulate draft bargaining proposals for approval by the Executive Committee. The Negotiating Team shall negotiate contracts with representatives of the College. The Executive Committee shall continue to provide guidance to the Negotiating team throughout the negotiation process. Only the Negotiating Team is authorized to participate in contract negotiations on behalf of the Chapter. During negotiations, the Negotiating Team will transmit all tentatively agreed upon contract language to the Executive Committee. The Executive Committee shall submit to the Members the whole, tentatively negotiated contract for ratification.
B. Contract Ratification
- A tentative Collective Bargaining Agreement (CBA) may be ratified by the Members either at a Regular or Special meeting (Article VII). The Executive Committee will choose which of these means will be used.
- The Executive Committee shall distribute copies (either electronic or paper) of the tentative CBA to the Members to whom it applies at least one week before the meeting occurs and shall also make the tentative CBA available on the chapter’s web site. The Executive Committee will provide a paper copy to any Member upon
- The tentative CBA will be ratified if and only if a majority of the Members casting a ballot vote in favor of
- Procedures for the ratification meeting:
- The Executive Committee will announce the meeting and its purpose to all the Members to whom it applies at least one week before the meeting,
- A secret ballot shall be used for the ratification vote, and
- The meeting may extend over more than one day, or over more than one meeting session on a single day, or
- When unusual circumstances require a quick response of Members, the Executive Committee will call a meeting for ratification but is not obligated to adhere to the time constraints that would otherwise
- Members to whom the CBA applies must approve any major modifications to a CBA that may occur in the interim period between contract
- The Chapter shall comply with all rules and regulations of the New Mexico State Public Employee Labor Relations Board that are applicable to contract ratification and resolution of contract
Upon dissolution of the Chapter, its assets shall be distributed to the national AAUP.
These bylaws may be amended by the majority vote of the members, provided that a notice setting forth the proposed amendment or amendments, an explanation thereof, and known objections thereto, shall have been sent to each member at least seven days prior to the vote. Any Member of the Chapter may initiate an amendment.
XII. Rules of Order
Roberts Rules of Order Revised, 11th edition, shall be the authority for this Chapter in matters of procedure not specified above.